Tips for Controlling Your Business Costs

One way for your business to stay competitive is to control your costs. Office printing, for example, is an area where there is a lot of potential for lowering expenses, such as by following these tips.

Restrict Permissions for Copying and Printing

By using smart printers and options such as Xerox ConnectKey, you can restrict permissions with regard to copying and printing in color, black and white or single sided. Not all your employees have projects and documents that require color printing, for example. By restricting the people who can do so, you can save on more costly color ink.

Program Application Defaults to Print in a Certain Way

You can also make it so that only certain types of documents can be printed in color. In addition to making some applications, like email, print only in black and white, you can also have them only print double-sided.

Restrict the Hours Printing Can Be Done

It’s not just that personal printing and copying may be more likely done outside of business hours. Many times people do print items that are business related after hours and then forget about them, leading them to be reprinted the next day.

Unnecessary printing can really add up in terms of costs of ink and paper, as well as in a loss of productivity as important jobs are delayed. This is especially true in larger offices where, even though each person may only print a few personal pages, multiplied out among the entire staff, the expenses can get amplified.