Can You Improve Print Efficiency?

The best way to print efficiently is to start with the printer itself. Finding the best model for your business needs ensures energy efficiency, reduces waste, and saves money. Start by assessing what you will be printing, how much you will be printing, and how many employees will be using the printer.

Ink jet printers are still the most popular, affordable, and versatile options on the market, although color laser printers have become much more cost effective. Look for high-efficiency and/or high-capacity models for mass printing.

Attention to Detail

When selecting a printer pay attention to details. Do you need a full color printer or is a basic black and white model enough for your company? Be aware of ink refill options and costs--saving money on a printer is null if supply costs are unwieldy.

Double-sided printing saves paper and can be set as the default option on most printer models. Be sure to check additional printer settings for low-power or standby settings for energy savings. And, look for draft or economy print options for everyday documents; switch to high quality for presentations or client documents. Small steps can make big differences when it comes to saving money and reducing waste.

Is Printing a Must?

Before you hit the print button on your computer, think about whether or not you really need a hard copy of the document, particularly with email attachments. Digital documents and file sharing are commonplace today. And it is easier than ever to convert a word or text document to a PDF and track edits in a shared document without printing it. Getting in the habit of reviewing documents on-screen saves a lot of ink and paper, especially since most drafts are destined for the recycling bin.