Tuesday Tips - What Key Benefits Come with Managed Print?

Many businesses rely on managed print services (MPS) to keep things running smoothly. But what exactly are the primary benefits of having your printers managed? Let's take a look:

The Basics of MPS

MPS essentially take all the guess work out of your print and copy needs. Outsourcing your print services frees up your in-house personnel to focus on other areas, such as IT and operations. Your contracted print manager handles all of your equipment needs, from service and repairs to supply management.

Proper print management can save your business money and time. MPS are an excellent way to assess how your current document print plan and technology align with your business goals. An experienced MPS will monitor your print demands, pinpointing areas to improve or upgrade. Once assessed a proper management plan--that maximizes output and minimizes costs--can be put in place. This lets you focus on running your business not worrying about printers.

Advantages and Benefits

Once a print management plan is in place, your MPS provider will maintain, support, and manage all equipment in that program. One of the biggest benefits of having your printers managed is when it comes to maintenance and repairs. Through network software your print manager can monitor your print equipment and usage, often able to detect and mend issues before they disrupt the flow of business. If the concern cannot be managed remotely, a repair professional will be dispatched to your office to fix the issue. Furthermore, if the cost of repair outweighs the value of the printer, your print manager can replace it with a comparable model. Having these services properly administered can alleviate the stress of multiple service contacts and warranties.

Overall, having your printers managed provides significant benefits and costs savings to your business.