Resources to Make You Better at Buying a Copier

Buying a new copier for your office is a business necessity. Unfortunately, it can also be confusing and overwhelming. But, it doesn't have to be. By following a few top tips, you can find the best solution for your company.

Assess Your Needs

Today, copiers are more than just copiers. They are multi-purpose machines that address myriad business needs. Taking time to assess your specific copy needs can significantly narrow the wide field of copiers and printers.

Do you need color as well as black and white?... High-speed?... High-capacity?... Wireless?... Scanning or faxing capabilities? Your business is unique and so are your copier needs, so be sure to pinpoint the essentials and ignore the extraneous bells and whistles.

Protect the Budget

Outsourcing copy and print needs can be expensive. Investing in a high-quality, business-appropriate copier can save your budget in the long-run. The efficiency of modern in-house copiers and printers saves time and money. Plus, when you purchase a copier from a reputable document management company or retailer, you'll get built-in customer support, saving money up-front and through service contracts.

Service and Support

Copier maintenance and service affects your workflow and bottom line. While you may find a great copier deal online, there can be much to be desired once it arrives. Knowing who you purchase from and having a relationship with your copy/print manager allows you to focus on business instead of allotting time and resources to your copier. The need for competent service, maintenance, and repair cannot be underestimated -- be sure to have a contract in place to meet your distinct needs.

Remember, with a few business self-assessments, you can significantly simplify the experience of buying a copier. Following these top tips -- focus on needs, budget, and service -- will enable you to find the right machine at the right price.